Contributor: Business Broker - Preschool Specialist
I appreciate your frustration, and I must plead a level of culpability in your complaint. It is difficult to respond to every inquiry to a business opportunity listing, really, it is almost impossible. The problem is this; there are many, many more buyers than sellers. The good businesses that go on the market do not stay there very long, and full-service brokers necessarily find themselves busy with setting up escrow, preparing documents, and negotiations. And the rest of their time tends to be spent in preparing their upcoming listings. And believe it or not, somewhere in the process they talk to buyers. And so, it many times happens that you, the potential buyer, feel quite ignored. Should business brokers do a better job, should we be more organized, should we respond quickly to every phone call and email? Of course. But the reality of the situation is what it is, and your question really contains the key point, the right attitude; What can I do as a potential buyer to get a response from these brokers?
I think there are a few things that will put you at the top of the list in a broker's mind, and I don't want to sound arrogant or anything like that. I think business brokers work very hard in what they do, so to help them, or to help yourself in getting their attention you need to make yourself as cooperative and attractive as possible to a broker. I think brokers tend to respond to inquiries that show a high degree of interest and/or enthusiasm. First of all, know what you are looking for, be certain of your experience and financial qualifications that make you capable to take on the type of business you are shopping for, and be confident in letting brokers know those qualifications, whether that is in your first email contact, voice-mail, or text. If you are going into the process needing a education about how to run the business you are wanting to purchase, it is going to be difficult to get the attention of a broker that has a great opportunity for sale. You should have a good understanding of the potential in a given location, and if you have some of the basic facts about the business you are looking at, you should develop the ability to determine what the net of the business could or should be even before you see the financials. You should be knowledgeable about every aspect; from regulatory, to staffing, to cash-flow attributes of this type of business, to how you would like to set up a lease on the property from a landlord, or an installment sale agreement on the business from the seller of the business. I am not saying you should buy a pig in a poke, without seeing it, but decisiveness wins the day in acquiring a great business.
I will give you what must be a famous anecdote. I heard this in an interview with Warren Buffett. He loves to find great cash-flowing businesses that are well-run and buy them outright. He was explaining how he evaluates a business, and he told the story of a letter he received from a business owner in Israel. The business made certain kinds of machine parts, maybe it was bearings, the owner had written a two page letter explaining his business, in essence offering it for sale. Buffett said he could tell from this very simple, yet very succinct and descriptive letter that the business was just the kind of operation he wanted to buy. He contacted the man to come in to talk, and wrote him a check for hundreds of millions of dollars on the spot. He didn't need to see three years of tax returns, the year to date profit and loss, the payroll reports for the last three quarters, just that letter. Amazing, isn't it? I can hear you saying, "I am not Warren Buffett." But you can imitate his style, which is not superficial, but based on supreme confidence in what he is looking for. {This is not to suggest that you don't need to look at the records of the business you want to buy. But to strive to be balanced in your approach so that you don't overburden yourself with doubts.}
Back to your question, the first step in the process actually is rather elementary. Monitor the listings as they come up on places like BizBen.com, get yourself on their email notification lists. First responders are going to be the winners if a business is really attractive. The next step, in your first communication to a broker, would be to show a high degree of interest. Communicate your ability to purchase, your experience, your confidence, your knowledge. Get the basic facts, sign any non-disclosure agreement that the broker requires, be willing to give proof of your ability to purchase, then if you can get an address, drive by. If it looks good, I have heard buyers say, " We are most likely going to make an offer on this business by Monday. We are very interested. We would like to see a few items regarding the financials of the business, but if it is as you say it is, we will be making an offer." You will have the right to further inspect the records in a typical contract arrangement, so you won't obligating yourself to purchase something that has hidden problems. You can find out about those things by asking the right questions later.
So in a nutshell, to review; In an initial contact, I wouldn't just ask a broker to see the financials of a business. I would first offer to the broker facts about myself; my experience and information about my track record, my financial qualifications, my strong interest in the business the broker is offering for sale and my confidence. Ask for the non-disclosure to sign, be willing to present your financial credentials, then ask when it would be possible to see the records of the business. Be as agreeable as you can without being becoming a pushover and I think you will stand a better chance of succeeding in finding the right business to buy.